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EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT
CIRCA £40,000 - £50,000
WEYBRIDGE

About the Executive Assistant role:

The candidate would be working very closely with the Managing Partner of an exciting, vibrant company. The Company is seeking a long-term, loyal, and high-quality working relationship with an EA to manage his business and personal affairs. The successful candidate would ideally be an experienced and highly organized EA. The candidate would ideally be familiar with supporting at this level.

You will need to have a high degree of organisational skills, providing support such as scheduling, handling correspondence and management of stakeholders and schedules. Take responsibility and ownership of office organisation, deadline compliance, and event management and should have experience in managing a complex calendar for both a Director and a family.

Main duties of the Executive Assistant will include:

Complex diary appointments
Calls, meetings, events, and private appointments to include dinners, lunches, etc.
Preparing all relevant material for meetings and following up on actions
Maintain filing systems (personal and business)
Maintain a log of all Director requirements of the Principle, managing companies house filings, HMRC (non-advice) correspondence
Managing invoices and expenses across multiple businesses and personal matters
Managing all household and office bills (to include Cars, servicing etc.)
Any ad-hoc project and research work as and when requested
Prepare board meeting agendas and take minutes where required
Acting as a gatekeeper generally for inbound meeting requests
Managing and booking trips abroad, business and family; restaurant bookings, etc.
Requirements

The ideal candidate needs to be flexible
Ability to juggle a busy and forever changing workload
Able to adapt to manage the various stakeholders
Ability to be 2 steps ahead at all times; planning, scheduling and foreseeing clashes
Excellent communication and organizational skills
Competent computing skills (Word, Excel, etc.)
Attention to detail across every aspect of the individual’s work and family life
Problem solver
Calm and efficient
Able to work at pace and under pressure
Please note if you have not been contacted by Plum Personnel within seven days then unfortunately on this occasion you have been unsuccessful. Due to the high level of applications we are receiving at this time, we are unfortunately unable to give individual feedbacks. Plum Personnel is acting as an employment agency in relation to this vacancy. Plum Personnel is an equal opportunities employer.

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