Accounts Assistant
| Area | Surrey, England |
| Sector | Accounting - Accounts Payable |
| Salary | Competitive |
| Start Date | ASAP |
| Job Ref | 893412 |
- Description
- Accounts Assistant (Accounts Payable)
WEYBRIDGE
Salary £32,000 - £35,000
About the role
Our client is looking for an Accounts Assistant to join their Finance Department on a full-time basis, reporting to the Finance Director.
The ideal candidate will be a friendly, flexible, and proactive team player with strong interpersonal and communication skills, a positive attitude, and solid IT and systems knowledge. You will be a fast learner, self-motivated, and experienced in Accounts Payable (Purchase Ledger) and Accounts Receivable (Sales Ledger) processes, with good working knowledge of Microsoft Excel and Word.
This role involves responsibility for supplier invoice processing, supplier payments, resolving queries, bank reconciliations, accounts payable reporting, and supporting the month-end close process.
Key responsibilities:
The following duties outline the main areas of responsibility but are not exhaustive:
Accounts Receivable & Billing
- Generate daily customer invoices
- Issue billing invoices electronically or via customer portals
- Reconcile daily billing issued to customers with invoices and credit notes
- Declare new invoices and credit notes on system
- Resolve customer debit notes and billing queries
- Produce weekly and monthly debtors reports for the senior finance team
- Process customer payments daily
- Manage customer cash collection, including escalation and monitoring of payment queries
- Email or upload customer invoices and credit notes not sent via EDI
Accounts Payable
- Pre-register supplier invoices and submit for approval
- Process supplier invoices for payment
- Manage stock and invoice matching
- Manage weekly factory payment runs
- Generate supplier payment runs via BACS and CHAPS
- Respond to queries via the Accounts mailbox
Banking & Reconciliations
- Perform daily and month-end bank reconciliations
- Calculate foreign exchange gains and losses on bank accounts
- Update cash payable forecasts and cash availability schedules
Reporting & Controls
- Maintain accounting support schedules and documentation for journal postings
- Undertake financial analysis and reporting on cash flow and aged debtors/creditors
- Assist in maintaining efficient financial processes and controls across the business
- Contribute to quality control over financial transactions and reporting
- Update standard operating procedures for Accounts Receivable, Banking, and Accounts Payable activities
Month-End, Audit & General Support
- Support the month-end and year-end reporting timetable
- Assist the Management Accountant with reporting deadlines
- Support the annual audit process and liaise with external auditors
- Provide ad-hoc financial reports and information as required
Candidate Requirements:
- Strong Microsoft Excel skills and good working knowledge of MS Word
- High level of accuracy with strong attention to detail
- Ability to work to monthly deadlines and targets
- Strong communication skills with the ability to interact across multiple business functions
Please note if you have not been contacted by Plum Personnel within seven days then unfortunately on this occasion you have been unsuccessful. Due to the high level of applications we are receiving at this time, we are unfortunately unable to give individual feedback. Plum Personnel is acting as an employment agency in relation to this vacancy. Plum Personnel is an equal opportunities employer.